What to Do After a Failed Fire Inspection
May 22, 2026Typical Issues We’ve Observed During an Annual Fire Inspection — And Our Recommendations
Annual fire inspections are designed to identify risks before they become emergencies. After conducting inspections across commercial, industrial, and multi-residential properties, we’ve noticed a pattern: most deficiencies are not major system failures — they’re preventable oversights.
Here are some of the most common issues we observe during annual inspections, and what we recommend avoiding them.
Outdated or Missing Inspection Documentation
What We See:
- Missing annual fire alarm inspection reports
- Incomplete fire drill logs
- No record of monthly extinguisher checks
- Expired service tags
Why It Matters:
Under the Ontario Fire Code (O. Reg. 213/07), documentation is just as important as system functionality. Even if equipment is working, missing records can result in deficiencies.
Our Recommendation:
- Maintain a dedicated Fire Safety Binder near the fire alarm panel.
- Store inspection certificates, service reports, and training logs in one organized location.
- Assign one responsible person to track compliance deadlines.
Blocked or Obstructed Fire Equipment
What We See:
- Fire extinguishers hidden behind storage
- Electrical panels blocked
- Exit routes partially obstructed
- Sprinkler heads too close to stored materials
Why It Matters:
In an emergency, seconds matter. Obstructed equipment delays response and violates clearance requirements.
Our Recommendation:
- Maintain clear access (minimum required clearance per code).
- Conduct quarterly internal walkthroughs to check for obstructions.
- Train staff and cleaning crews to report blocked equipment immediately.
Expired or Unserviced Fire Extinguishers
What We See:
- Missing monthly visual checks
- Outdated annual certification tags
- Low pressure gauges
- Physical damage or corrosion
Why It Matters:
Fire extinguishers are often the first line of defense. If they fail, a small incident can escalate quickly.
Our Recommendation:
- Perform monthly visual inspections (gauge, pin, accessibility).
- Schedule annual servicing with certified technicians.
- Replace damaged or aging units proactively.
Fire Alarm System Deficiencies
What We See:
- Devices not functioning properly
- Trouble signals left unresolved
- Dead backup batteries
- Incomplete annual testing
Why It Matters:
Fire alarm systems must comply with CAN/ULC-S536 annual testing requirements. Unresolved issues can compromise occupant notification during emergencies.
Our Recommendation:
- Address trouble signals immediately — never ignore them.
- Replace panel batteries at manufacturer-recommended intervals.
- Ensure annual testing is completed and documented properly.
Emergency Lighting Failures
What We See:
- Burned-out bulbs
- Units failing 30-minute discharge tests
- Missing monthly testing logs
Why It Matters:
During a power failure, emergency lighting ensures safe evacuation. If it fails, evacuation becomes hazardous.
Our Recommendation:
- Conduct monthly push-button tests.
- Perform annual full-duration discharge testing.
- Replace aging battery units before failure.
Fire Doors Propped Open
What We See:
- Stairwell doors wedged open
- Fire-rated doors not latching properly
- Damaged door closers
Why It Matters:
Fire doors are designed to contain smoke and flames. When compromised, fire can spread rapidly.
Our Recommendation:
- Never prop open fire doors unless equipped with approved hold-open devices.
- Inspect door hardware regularly.
- Repair or adjust latching mechanisms immediately.
Lack of Staff Awareness
What We See:
- Staff unsure of evacuation procedures
- No recent fire drills
- Limited knowledge of extinguisher use
Why It Matters:
Even the best equipment cannot replace trained personnel.
Our Recommendation:
- Conduct documented fire drills.
- Provide basic fire extinguisher training.
- Review the Fire Safety Plan annually with staff.
Final Thoughts
The good news?
Most deficiencies we observe are preventable with routine maintenance and proactive management.
Annual fire inspections should never feel like a surprise. When buildings implement structured maintenance schedules and maintain proper documentation, inspections become smooth and stress-free.
Fire safety is not about reacting to problems — it’s about preventing them before they occur.